Notification of the

In the event that the Notary Public travels to the designated place, and manages to find the addressee, and he/she accepts to receive the notification or request, the Notary Public shall deliver the document or writing containing the notification or request to the addressee.

After that, the delivery will be recorded in a certificate, which will be signed by the Notary and the addressee, and in which it will be stated:

• The literal text that has been notified or required.
• The right of the requested person to answer within the time limit granted by the regulations (which will be discussed in a later question).
  

In fact, the regulations governing notification acts allow that, in the event that the Notary Public appears at the designated place and the requested person is not there, but a different person is, the notification or request may also be delivered, leaving a record of the person who has collected the notification.

Likewise, in the event that the building where the delivery is to be made has a doorman, the notice or summons may be delivered to the doorman.

<ejemplo>Así pues, por ejemplo, si Laura desea notificar a Tomás una reclamación para que éste le devuelva 2.000€ que le prestó en el pasado, si el Notario, al personarse en el domicilio de Tomás, este no se hallare en el domicilio, pero si la mujer de éste, llamada Estefanía, el Notario podrá entregar el requerimiento a Estefanía, aunque el destinatario final del mismo sea Tomás.<ejemplo>

In these cases, however, in order to safeguard the confidentiality of the information notified or requested, the letter must be delivered by the Notary in a sealed envelope, in which the identity of the Notary and the address of the Notary's office must be stated, with the Notary warning that the recipient is obliged to deliver this document to the addressee.

In such a case, the situation does not present any major difficulty, since the applicable rule for these cases (Article 203 of the Notarial Regulations) determines that, in the event that the interested party or his representative refuses to pick up the writ or actively or passively resists its receipt, it shall be so recorded, and the notification shall be deemed to have been made.

Therefore, if the Notary finds the addressee but the latter does not want to receive the request, this fact will be irrelevant, since for legal purposes, the rule considers that in such case the information, decision or request has also been notified, and therefore, it will have the same effects as if the addressee had effectively accepted the receipt.

In such a case, the applicable regulations (Article 202 of the Notarial Regulations) determine that, in these cases, the Notary must send the notification and summons by certified mail with acknowledgement of receipt, or by any other procedure that provides a reliable record of the delivery.

Indeed, there is no problem in this being the case, since the applicable regulations expressly recognize this, provided, of course, that the addressee agrees and is duly identified by the Notary.

<ejemplo>Así pues, si el Notario conoce a la persona a notificar o requerir, y volviendo a su despacho notarial, tras no hallarla en su domicilio, la localiza por ejemplo en un restaurante, puede realizar la entrega de la cédula en dicho establecimiento sin problema alguno. <ejemplo>

The identification will be made by means of the exhibition, on the part of the addressee, of his Identity Document, that is to say, his DNI or, if applicable, for foreign persons, by means of his Passport or NIE.

In fact, the notarial regulations (Article 204 of the Notarial Regulations) provide for the form in which, if applicable, the response that the notified or requested person wishes to make must be reflected.

Thus, the requested or notified party shall have the right to answer before the Notary and within the same record, but with the proviso that he may not include in his answer other requests or notifications, which, in such case, must be the object of a separate record.

This reply must be made at once, under the signature of the person replying, and within the two working days following the date of delivery or receipt of the mailing.

In this case, the notary fees and expenses of the reply shall be borne by the requesting party, but if the extension exceeds twice the amount of the notice or summons served, the excess shall be borne by the person replying.

Finally, it is necessary to know that, in the event that this answer or reply is produced, the copy or copies of the minutes issued must state this reply.

In accordance with the regulations in force, as is evident, no requirements or notifications may be made that are contrary to the law, morality or public order(for example, a notification between persons who are committing an unlawful act to perform some kind of act or behavior contrary to the legal system).

Likewise, Article 206 of the Notarial Regulations establishes that, except in the cases specifically provided by law, the Notary may not accept a request addressed to Public, Judicial, Administrative Authorities and civil servants(thus, for example, a person who has filed a lawsuit in a Court, may not request a Notary to request the competent Judge to resolve his case in a prompt manner).

In relation to this question, the interested parties should know that the notary's jurisdiction does not extend to the entire national territory, but is territorially limited to the locality in which the notary has his or her notary's office.

Consequently, a notary may only accept a request to carry out an act of notification and summons in a place that is within the locality or municipality in which his or her notarial office is located and in which he or she therefore has jurisdiction.

Therefore, those interested in requesting a Notary Public to perform an act of presence should contact a notary public of the locality in which the place where the presence of the Notary Public is necessary to verify the reality or truth that is needed.

Of course, as has been indicated, the Notary, being a public officer vested with the notarial public faith, will attest to the content of the act of notification and summons, so that, before any person, the fact that the Notary has gone to a certain address and has notified a text to a specific person on a certain date will be deemed to be true.

However, as is logical, this will not attest to the veracity of the information, notification or requirement that is transmitted, which, if applicable, must be accredited through valid and legally admitted means of proof, and before the corresponding instance.

Indeed, interested parties should bear in mind that, in addition to the notification and summons documents described above, the Notarial Regulations (Article 201 of the aforementioned body of rules) provide for another type of document of a similar nature, known as a "document forwarding document by mail".

In this modality, the request consists of the Notary Public drawing up an official record to certify that a certain document has been sent by mail, either by ordinary mail, or by a telematic procedure, by telefax, or by any other suitable means.

In this case, the record shall reflect the literal content of the document, the means used for its delivery and, if applicable, the proof of receipt (in the case of delivery by registered mail with acknowledgment of receipt).

In this case, this modality is necessary to know that:

• The forwarding of the document does not confer the right to the addressee to reply in the same document at the cost of the applicant.
• The Notary Public cannot accept requests of this type when the document is delivered in a sealed envelope whose contents cannot be reproduced literally in the record.
  

To grant an act of notification and summons is a very simple act. The interested party must contact the notary's office and arrange the day and time that best suits him/her to go to the notary's office.

On that day, you must go to the notary's office with your ID card and the document with the text containing the information or requirement to be notified, after which, if it meets all legal requirements, the Notary will accept the requirement.

Subsequently, having accepted this request, the Notary will go to the designated place in order to deliver the cédula to the requested person, in the terms set forth in the preceding questions or, if applicable, to send it directly by certified mail.

Finally, in view of the result, the Notary will prepare an authentic copy for the client, so that he/she can take a copy of the document with him/her, reflecting all the actions carried out, so that he/she can make the appropriate use of said document.